Wondering how to say thank you? Our thank you email template and 30 thank you email examples will help you say thank you meaningfully.
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Saying thanks is an email superpower. Take the time to write and send a thank you, and you could change someone's day.
Thank you emails build someone’s confidence – and it's only polite to say thanks if someone has helped you.
The purpose of every thank you email is to express gratitude. Of course, you'll want to carefully consider the audience and let that influence the positive tone of voice.
Ultimately, sending a thank you email is about making someone smile.
Thank you emails are awesome to receive and easy to write and send with our guide. We go through the basics of the thank you email format (showing you how to run the fine line between formal and informal) and provide 39 expertly crafted examples to show you how it's done.
Want more? We've also created the best thank you email template available.
A thank you email could be as short as two words: thank you. But you'll want to explain why you're saying thank you and the positive impact their actions have had on you.
There are no limits on the length of emails; write something long enough to give an appropriate thank you.
Ensure emails are formatted correctly (with proper spacing, punctuation, and grammar) and written in professional language.
There are three elements common to every thank you email:
We go through each in order, building up a template thank you email suitable for all situations.
Let's start with a few key principles. Thank you message subject lines should be brief and specific. They should include a few keywords that explain what you're saying and why. And, of course, the subject line should convey appreciation (if not, why are you sending it?).
Here are some example thank you email subject lines we're sending for a partner who has managed to secure us a great deal:
Sometimes you'll want to use your thank you emails to encourage more engagements. That's possible too:
Let's get into the meat (or filling, if you're a vegetarian) of this thank you email sandwich. The thank you email body should use clear and concise language to express gratitude. Take the time to personalize the message, adding specific details and examples. This shows sincerity and enthusiasm that you won't get it if you send a cookie-cutter response.
You might want to offer a gift or return a favor. If that's the case, be sure to add your details. Here's an example thank you email body.
You've said thank you and offered a gift; now let's close off our thank you email. It's important to close with professionalism and provide your contact details. You may choose to reiterate why you're grateful or end with another thanks – it’s up to you.
Here is an example of how to end our sample thank you message to our super salesperson.
If you're still searching for some email ending inspiration, our guide to email closing lines includes 40 solid gold examples you can use for every situation – including thank you emails.
Thanks for getting this far through the guide; it's now time to put the principles into practice.
Saying thank you in an email should be simple using these 39 thank you email samples suitable for professional situations.
We provide a brief intro to each, then dive into the example. Use these for inspiration (or take the simple approach and simply copy and paste them); it's up to you.
An email thank you after a career fair is a great way to establish a connection with a potential employer. We aim to create a personal connection in this example of a careers fair thank you email. The message acts as a reminder.
Thank you for taking the time to speak with me at the careers fair. I was really interested to learn about your organization and the opportunities there.
Please feel free to email me here, and we can take the discussion further. I'm looking forward to learning more!
Wondering how to write a thank you email after an interview (read more here)? This example is for you. Sending an email after an interview is "vital", says Kiely Kuligowski in Business News Daily, and we agree. A post-interview thank you email doesn't need to be long or detailed, but it does need to be timely. Aim to send one within 24 hours of the interview and on the same day if possible. Short emails can undoubtedly be sweet as you'll see in this thank you email sample.
I wanted to express my thanks for the recent interview. I really enjoyed our discussions and learning about the exciting opportunity at (insert company name).
I understand that you are interviewing other candidates and will wait to hear of progress in the process. If you require any additional information, please don't hesitate to contact me at any point.
Thank you once again for the interview opportunity.
Congratulations! You've got the job; now it's time to accept (or not, if that's what you decide). This thank you email for a job offer recognizes the value of the offer and presents a positive reply to your new employer.
Thank you for your job offer, please take this email as a formal acceptance.
I'm excited to join (company name) and can't wait to get started! Please feel free to contact me if you require any additional information from me.
I look forward to working with you and starting ASAP. I'll hand in my resignation this week.
Getting a job is tough, and if someone has recommended you, it's right to recognize that. This thank you email to a recommender is a professional courtesy, but it also positively reflects you personally.
I just wanted to say thank you for recommending me for the (position) at (company). I'm delighted to say that I've been offered the position, and I've accepted it!
None of this would have been possible without your recommendation, so once again thank you.
This thank-you email for a job referral expresses personal gratitude, similar to the email sample above. If someone has gone out of their way to do something for you, it's only polite to say thanks – and here's a sample thank you email for a job referral you can use.
Thanks for referring me for the (position) at (company name). I've just completed my application and hope I'll be selected for an interview.
I appreciate your support and value your help in finding me a new job.
I'll let you know how things progress.
Anyone kind enough to provide a positive reference for you deserves thanks if you get the job. This thank you email to reference after getting a job template does that in some style!
I just wanted to write and say thank you for completing a reference for me. I'm delighted to say that I've been offered the job and will start soon.
I'm sure that your kind words and contribution had a positive impact. I wanted to thank you once again for your help personally.
If I can ever help you, please let me know.
A thank you email to a recruiter after rejection is essential for the process. You'll be disappointed, but sending an email shows you've accepted the news and displays some character. Our thank you email after a job rejection template strikes a positive note and aims to continue the connection you have.
I would like to thank you for the opportunity of applying for the (position) at (company).
While I was disappointed not to succeed in my application, I have enjoyed the process and learned from it.
Even though I may not have been successful in this opportunity, I would love to work with you in the future. If any suitable roles become available in the future, please don't hesitate to reach out to me regarding them. I'll also keep an eye on the careers page of your website.
I wish you all the best in the recruitment process.
A thank you for the opportunity email is another way of expressing gratitude for being considered for a role. Thanks for the opportunity emails can be sent to HR teams or named individuals, depending on how far you've gone through the progress. Be sure to personalize this sample for your circumstances.
I'd like to thank you for the opportunity to apply for the role of (position).
While I was unsuccessful on this occasion, I'm still excited about the opportunity to work with you. For example, suppose you can spare some time to let me know why my application was unsuccessful. In that case, this will help me improve future applications.
While I was unsuccessful on this occasion, I'm still excited about the opportunity to work with you. For example, suppose you can spare some time to let me know why my application was unsuccessful. In that case, this will help me improve future applications.
Don't hesitate to contact me via email or give me a call if you would like to.
Everyone applying for a position has invested time and effort in their applications, so it's worth recognizing. In this thank you for your application template, we demonstrate how to express gratitude while retaining a professional distance.
Thank you for your recent application for the post of (position) at (company name).
We're reviewing all applications and will advise you of the next steps shortly.
Thanks again for applying.
It's great that someone has accepted a job offer, so why not thank them? In our thank you email for accepting a job offer, we use the opportunity to add extra details for the successful candidate, showing them that they're joining an organization that will value them.
Thank you for accepting our recent job offer, and welcome to the team!
Over the next few weeks, we'll do everything we need to behind the scenes to get things ready for you to start. So we'll be in touch shortly with the next steps.
This is the start of something exciting!
It's great when someone appreciates what you do, so say thanks! Our thank you email for appreciation does just that, showing someone that you care and value their words.
I just wanted to reach out and say thank you for everything that you have done for me. It's appreciated and means a lot.
I value your kind words and actions and just wanted to let you know.
Being recognized by your CEO for your work is a big deal in any business, so be sure to say thanks when it happens. This thank you email to CEO for recognition sample ensures the big boss knows you care about them and the company.
I would like to thank you for recognizing my contribution to (company). Your kind words mean a lot to me.
I take pride in my work and the contribution I make to the team, and it's always wonderful when this is rewarded.
Thank you once again for recognizing my contribution.
With pay packets as stretched as they are, a pay rise can mean a lot (here's our guide on how to ask for a raise), so be sure to say thanks. Our thank you email after pay rise template shows your appreciation for the uplift in your pay.
Dear (Manager's name)
I wanted to thank you personally for my recent pay rise.
I understand this pay rise is in recognition of my hard work. I'll continue to contribute as much as I can to the company to repay your faith in me.
A promotion recognizes your vital skills, experience, and contribution to a company, like getting a pay rise. They're saying thanks with a better job title and bigger pay packet, so use our thank you email for promotion to show you're happy. And if you need some help asking for a promotion, be sure to read our guide on how to get it done.
I'd like to say thank you for my recent promotion. I'm excited to start the role of (position). I will repay your faith in me by performing to the fullest of my abilities.
I understand you faced a difficult decision in making your appointment, and I am encouraged that I am your choice.
I won't let you down.
Cash is king, so be sure to say thanks if you've received a bonus. In this thank you email for a bonus, we're short and to the point showing how much we value the money.
Thank you for my bonus this month. The extra money will be helpful to my family and me at this time and is very much appreciated.
Sometimes your boss may go beyond what's expected to help and support you. This thank you email to a boss can be personalized for any circumstances, demonstrating gratitude and loyalty.
Thank you for the recent support you have shown me. I have expressed this to you in person, but I want to put it in writing too.
(Insert details on what your boss has done to help)
I'll repay your support by continuing to contribute as much as I can to the company.
Thanks again; it's much appreciated,
It's customary to send a thank you email any time you leave a company. This thank on the last day of work email shows you how to maintain and improve your professional reputation when you leave a business.
As today is my last day, I wanted to thank you all. I've enjoyed every minute of my time at (company name) and am sad to leave.
I'm sure that you will continue to do incredible things, and look forward to learning about them even after I have left. Please feel free to message me back if you want to stay in touch.
Thanks for the memories, and good luck for the future!
An internship is an opportunity to demonstrate to a company your value, so finish as you started, as a consummate pro! Our last day of internship thank you email is an excellent template for showing how much you have valued an opportunity.
I wanted to thank you all for my internship. I have enjoyed every minute and learned a tremendous amount from all of you about working in an exciting and successful organization.
I'm looking forward to future challenges. I'd love to stay in touch with you, so please email me if you'd like my contact details.
I wish you all well for the future, and thank you once again for my internship.
Thanks again; it's much appreciated,
This example of a thank you email after an event is a valuable template that any attendee would be pleased to receive.
Thank you for attending (event name)!
All of us at (event name) hope that you enjoyed your visit and found it valuable. Please feel free to contact us if you have any feedback.
We're already planning for next year's event and will be in touch as soon as we have more details. So we look forward to seeing you in 2023!
Gaining information and intelligence from customers is a meaningful way to improve your business. If a customer has reached out to provide feedback (whether it's good or back), you should acknowledge their effort and thank them for their input.
Thank you for your recent feedback. We take all feedback from our customers seriously and will be sure to provide information to the specific department.
If you've raised an issue with us, we'll be back in touch to discuss it with you.
Thanks for your feedback from all of us at (company name). It's appreciated.
You should never forget to say thanks if someone has gone beyond the call of duty to provide exceptional customer service. In this thank you email for great customer service, we provide the building blocks for a great email, but you'll need to personalize it before you use it.
I just wanted to message you to say what great customer service I had received from your team.
(Insert details of what happened).
Whatever you're doing is working, so keep it up!
A personal introduction can be precious, and it's a support that's always worth recognizing. But, again, you'll need to shape this to the person you're messaging, but this thank you for an introduction email sample is a great place to start.
Thanks for your recommendation. It means a lot to me if someone goes out of their way to recommend me for a new job. It's a kind thing to do, and I appreciate it.
If I can ever help you out, don't hesitate to ask.
It's not what you know but whom you know (say the experts). This networking thank you email will ensure that anyone you're professionally involved with knows you value their help and support.
It was great to meet you recently and learn about what you do. First, I wanted to thank you for your advice and guidance. It's been instrumental in helping me deal with some of the challenges I have faced at work.
It's great to know someone has your back, and I hope to repay the favor at some point in the future.
Let's stay connected!
Sending a message after a meeting is a courtesy that everyone should extend. So in this thank you for meeting with me email, we offer a simple thanks and request another meeting.
I wanted to say thank you for taking the time to meet me. It was great to learn a little more about you and what you are looking for.
We made significant progress, and I would love the chance to meet and discuss things further. Would you like to suggest a date?
I look forward to hearing from you,
Having an adequate stock of emails is essential for anyone, and this thank you for contacting me sample is sure to be a success. This cookie-cutter response can be personalized with a name and a company and sent out as many times as needed.
Thank you for containing (company name). We read and respond to every email we receive, including comments and complaints.
Someone will be in touch soon.
Have a great day from all of us at (company name)!
Negotiations can be challenging, but it's time to draw a line under difficult discussions and say thanks when a deal has been done. This thank you email after the negotiation is about setting out a positive and productive relationship for the future.
Now that the deal is done, I just wanted to say thanks for being so professional through our negotiations. While discussions such as this are always a challenge, it was a lot of fun, and I hope you're as happy with the outcome as we are.
All of us at (company name) can't wait to start working with you.
It doesn't matter if the support is from a colleague, friend, or family member; it's important to say thanks. This is a personal message that you should tailor before sending it. Stay true and say it from the heart.
I just wanted to reach out to you personally and thank you for all the support you have given me over the past few weeks and months.
You've helped me to (insert details).
Thanks for everything!
We all benefit from the help of others from time to time, and we must recognize and reward it when it happens. In this thank you email for helping template, we provide a basic sample that you can use to shape into your own personal reply.
Just wanted to say thanks for your help with (insert details). I couldn't have done it without your help.
If I can ever help you in any way, let me know!
Thanks for everything.
If your professor has done something special, then sending a thank you email is a kind courtesy. This thank you professor email sample is simple and can be edited and amended to include your personal messages of support.
Dear Professor (last name),
I wanted to express my thanks for everything that you have done to support me during this past academic year.
You have increased my knowledge and understanding of the subject, and I wanted to say thank you.
Best wishes for the future,
You may be emailing a teacher on your behalf or for the work they've done with your children. Regardless of the reason, this thank you email to a teacher template can be shaped for any circumstance.
I wanted to say thank you for all the work you have done to support my son/daughter this year.
They have enjoyed your class and valued your effort into their learning and development. You've helped prepare them for the next steps in their education, and we're all grateful.
Saying thanks after a business meeting is all part of professional business etiquette. You don't need to go into too much detail; say thanks, restate the essential points from the meeting, and push for the next steps. That's what we do in this sample thank you email after a business meeting.
Hi (Recipient's name),
Thank you for meeting me today at (insert details).
The meeting was highly productive, and we covered a lot of ground. The key points for me were (insert details).
I welcome the chance to meet again or discuss next steps with you. Please let me know your availability.
I have included my contact details here (insert details). I look forward to hearing from you and taking our conversation further.
(Your name)
Introductions are often the best way to create connections, so when it someone goes to the trouble of doing so, say thank you. This sample email to say thanks for making an introduction is sent to the person and includes an offer to reciprocate. It's only fair!
Hi (Recipient's name),
I wanted to reach out and say thank you for connecting me with (insert person's name).
I'm already in touch with them, and we plan to meet.
Your introduction was really appreciated. If I can do the same for you, please let me know.
Once again, many thanks for your help arranging an introduction.
Times are hard, right? So if you've had a salary boost, say thanks. There's no need to go overboard (you earn the money, after all), but it's professional and polite to recognize a raise.
Hi (Recipient's name),
I've recently received notification of my salary increase, and I wanted to say a personal thank you to you.
The increase in my wages will have a positive impact on me and my family. It’s great to know that my contribution to the business is being recognized.
Thank you,
(Your name)
Feedback (good and bad) is critical for improving how we work and who we are. In this thank you for your valuable feedback sample email, we recognize and respect the time someone has spent sharing their view with us.
Hi (Recipient's name),
I have received your email and have read it with interest. I wanted to say thank you for your valuable feedback.
The points you raise are all valid and relevant. Your feedback will help me to… (whatever it will help with!).
If you have further comments, please feel free to message me on (insert contact details).
If I have any questions or require further clarification, I'll be in touch.
Many thanks,
(Your name)
Managing an event is stressful, so if things have run smoothly (or even if they haven't), say thanks. This post-event thank you email sample is ideal to share with staff who have made an event successful.
You can easily edit this sample thank you email after a successful event for attendees.
Hi (Recipient's name),
So, we've dismantled the stands, and everyone has left the hall. It's time to reflect on a job well done. All of us at (company name) want to say thank you for your hard work.
The success of the event is all down to the hard work and dedication of our team. You played a crucial role in that, so than you.
You deserve some time to relax and unwind. But don't get too comfortable; we're starting to plan the next event!
Many thanks
(Your name)
Collaborations between colleagues, teams, departments, and even companies are critical. This thank you for collaboration email sample is a personal message sent to respect a professional collaboration.
Hi (Recipient's name),
We've reached the end of our project, and I wanted to say thank you for making this collaboration a huge success.
(Include details about what they did here.)
I'm looking forward to working with you on future projects. If you want to stay in touch, you can contact me at (insert details).
Until the next time, thanks again!
(Your name)
Virtual events mean you won't get a chance to meet someone in person, but it's still professional to send a thank you!
This email is suitable for long lists of attendees, but be sure to personalize it with a name and some details before clicking send.
Hi (Recipient's name),
Thank you for attending our virtual event, (insert name) on the (date)!
The event was an incredible success. We hope you enjoyed the event and managed to
You can access event materials here (insert link), including (whatever they're getting).
We're already in the process of planning next year's event. We'll be in touch nearer the time with details. (You may want to offer them the chance to opt out here.)
If you have any comments, questions, or feedback about the event, please get in touch with me at (insert details).
Thanks for making (event name) awesome!
(Your name)
Regular updates are essential to the smooth running of every business, so say thanks when you receive them.
We've made this thank you for the update email easy to understand, clear, and consistent.
Hi (Recipient's name),
Thank you for your recent update on (whatever it's about).
I'll review your update and reply if I have any questions.
Keep up the hard work!
Many thanks,
(Your name)
Received confirmation all your details are present and correct? Say thanks! This thank you for the confirmation email sample is simple and brief (like this intro).
Hi (Recipient's name),
I've just received your confirmation email, and I wanted to say thank you.
If any details change, please let me know. You can contact me at (insert details).
I look forward to meeting you.
Kind regards,
(Your name)
We've broken down the fundamentals of the thank you email format and some pro samples. If you want the easiest way to create professional thank you emails, use this template.
Our customizable thank you template is formatted in the correct structure and layout. We've used a fill-in-the-blank format to make it as easy-as-possible.
You can edit the pre-written text to create emails that help you say thanks in style.
Hi (Recipient's name),
I wanted to email you personally to say thank you for (whatever they have done!).
I personally wanted to say (whatever you want to say)
To say thank you, I want to send you a token of my appreciation. Can you send me your address?
Once again, thank you for all your efforts in making this happen.
It would be great to stay in touch, and I've included my contact details below.
Thank you,
(Your name)
The difference between writing a good and great thank you email can be as simple as Flowrite. Flowrite is an AI writing assistant that turns your instructions into ready-to-send emails and messages, like this:
Our browser extension and web app take care of the email format, capitalization, grammar, spelling, punctuation. In other words, you can focus on the message, and Flowrite will take care of the delivery.
Our template collection features dozens of email templates to help you write professional emails such us thank you emails. To grasp how easy and fast it's to write a professional thank you email with Flowrite, check out the example below.
Thanks for reading this guide to thank you emails. By now, you should understand the fundamental building blocks of a great thank you email.
We encourage you to use the tips, copy and paste the examples, or tackle the template to create your thank you emails.
OK, so we've focused on the format and tone of voice; and urged professionalism, but thank you messages should always come from the heart. Use our examples, templates, and guidance to bring out your personality!
It can something be hard to write a thank you email. You can almost feel like giving up and saying: "I don't know how to say thank you." We know finding the right wording for your thank you can be challenging.
Some thank you phrases may not fit the context, and at times it can be hard to figure out how to say thank you meaningfully, but we can help.
That's why it's good to have different thank you phrases and wordings in your toolbox.
These 70 thank you examples will help you find the thank you phrases for thank you emails to your team, co-workers, colleagues, managers, employees, clients, fellow alumni, mentors, HR representatives, or customer service specialists.
Here are 70 thank you phrases that everyone should know.
There are loads of other ways to say thank you, including some drop-in alternatives to thank you that you can use in an email.
Why wouldn't you want to say thank you? Sometimes thank you feels a little too impersonal and can feel like a cookie-cutter response. If you've said thanks before, you may want other ways to thank you in an email.
Whatever reason you're searching for how to say thank you in other ways, we can help.
Here are 15 thank you synonyms and alternatives everyone can use:
These are just some of the ways you can say thank you without saying thanks. Use your imagination and inspiration to come up with some others.
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